Unless otherwise agreed upon, these are my general working practices and policies.
I make it a policy to be flexible with the needs of the project though. If you have questions or special requests, just ask. I'm usually pretty flexible.
I schedule my time on a day rate, a “day” being 10 hours with a meal break and occasional breathers. I generally get started around 10 or 11am, and end my day around 8 or 9pm, but I’m flexible. If odd hours, half-days, or hourly work are necessary, we can coordinate the details.
Dates are not confirmed until you put down a deposit. Once we agree on a schedule, I will temporarily hold those dates while you send over a deposit. Once received, I'll let you know and lock down my schedule. Sometimes third-party studios also take a deposit (we'll have talked about it if that's a factor).
Deliverables: Mixes, Masters, etc.
I send final Mixes/Masters/Clips/etc as full-resolution WAV files, via shared Dropbox folder.
Rough Mixes and any work-in-progress files will be sent as 192kbps mp3 files via email or shared Dropbox folder.
Session Files are too large to send online and must be copied to a hard drive. If you want to keep your session files, it is your responsibility to collect them.
I try to factor multiple rounds of revisions into a mixing schedule, so by the end everyone has made their revisions and is happy with the result. If more revisions are necessary though, we'll find a solution that makes sense for the project. I'm happy to make a quick fix when I can, but extensive revisions are done by scheduling additional time.
Transferring Session Files
I use Pro Tools to record and mix, and we can copy over all of the session files when my role in the project is over. If you need more than a simple file handoff - such as exporting multi-tracks or printing stems - I'm happy to assist, but I have to bill for my time.
After finishing a project, I will keep copies of the session files for a while, but I can't back them up forever. If you want to ensure that your session files are preserved, you need to to archive them on your own hard drive.
It can take a while to copy session files. When we're backing everything up at the end of a project, you will probably need to drop your hard drive off so I can let it copy overnight.
Backup is important. While a project is in progress, I keep a working copy of the session files on one of my hard drives and back it up with Time Machine. When using a rented studio, I leave a copy of the session files on the local computer whenever possible, as a backup.
I can not guarantee that my hard drives won't fail or be lost in a catastrophic event, so I recommend periodic backup. If we are working on a project that spans a number of weeks or months, I recommend you make periodic backups on your own hard drive.
When applicable, please credit me with some variation of the following:
Recorded/Mixed/Mastered/Produced by: Dylan Wall [and __anyone else__, at __studio__]
Recording/Mixing/Mastering Engineer, Producer/Co-Producer: Dylan Wall
Payment is due when we wrap the project, or you can pay along the way. I use Quickbooks to invoice, and I prefer Venmo or Paypal (friends & family option, or you can pay the service fees), but cash or check are great too.
Please, please, please, once deposits are paid, don’t ask about rescheduling unless you absolutely have to.
Scheduling time requires coordination between you, me, other musicians, and in some cases a rented studio. Rescheduling could be a huge issue for me or someone else involved, and finding workable dates can mean pushing things way back. And if a rented studio is involved, their reschedule/cancelation policies also come into play.
All of that said, we're all human. I will always be accommodating in emergency situations and I ask that you do the same for me.